description du poste

CMS is looking for a personal assistant to strengthen its Employment legal teams in Brussels.

Profile:

• Experience as a personal assistant (preferably in a law firm or professional services) is a strong asset
• You hold a Belgian higher education degree in administration or similar training
• You're French-speaking and are fluent in Dutch and English
• You have strong analytical skills and a creative mind, taking initiatives and having a real interest in business life
• You value accuracy and rigor
• You're enthusiastic and consider yourself to be a team-player

Main responsibilities:

• Ensure general file and client contact administration
• Create and update client files and contacts, with proper follow-up
• Maintain an accurate invoicing database
• Digitalise, close and archive files according to firm's guidelines
• Promote efficient usage of tools within the team
• Assist partners and associates
• Manage the partners' agenda, establish and follow the partners' to do's and follow-up on deadlines by sending proper reminders
• Organise travels and bookings
• Register lawyers to conferences and events
• Handle incoming and outgoing mail (collect, scan, identify, rename file, etc.)
• Draft, revise and translate documents (from engagement letters to submissions, from invoicing related e-mails to letters to the courts, etc.)
• Conduct research and provide summarized content thereof
• Ensure layout quality (Word, PowerPoint, Acrobat Reader)
• Be the point of contact for the team
• Collect phone calls and emails, handle the requests and ensure relevant dispatch and follow-up to colleagues
• Organise meetings, lunches and team events

What we offer:

• A permanent contract
• A dynamic team composed of 5 associates, 1 senior associate and 2 partners
• A diverse and inclusive work environment and team
• An attractive salary
• Luncheon vouchers: 8€/day
• Hospitalisation and group (5%) insurance without personal contribution
• Bonus plan (CCT 90)
• Public transport coverage or reimbursement of home-workplace travel costs
• Work-life balance: homeworking possibilities will be evaluated after six months of employment
• Local team management
• Long-term commitment to our employees
• Close collaboration with other departments and on an international level with other CMS countries
• Custom-fit career path and trainings
• Possibility of individual language classes (French, English and Dutch)
• Local and international CMS events, sporting events and conferences
• Sport activities
• Wellbeing activities and conferences
• Many internal events

About CMS:

CMS is a founding member of the Legal Diversity and Inclusion Alliance (https://legaldiversityalliance.be/). Selection for recruitment is irrespective of gender, race or ethnicity, age, religion, sex, marital status, sexual orientation, gender identity or disability.

CMS Belgium has been granted a silver medal by Ecovadis, the world's most trusted business sustainability rating, recognizing our commitment to sustainability and business ethics.

Read more about working for CMS here.