Permanent or freelance Job opportunity
Wallonia & Ghent + remote: 24 hrs/week
Part-time HR Manager BeNe speaking DU+FR+ENG

3HR.be is the HR Partner Agency of Entrepreneurs, start-ups and small companies, do you like working in such a business with a family ambiance? Do you have an entrepreneurial mindset and are you passionate about HR? We love meeting smart and forward-thinking talents, so don’t hold back!

The Scope

Our client is a Belgian Engineering office active in Life Science Industries (Pharmaceutical and Biotechnology), with expertise in Qualification & Validation.
With a constant evolving team, currently composed of 30 Consultants and staff and, offices in Ghent and in the future new offices in Wallonia, for our client we are now looking for a part-time HR Manager or HR Coordinator (3/5th permanent contract or freelance assignment) speaking FR + DU + fluency in ENG.
Are you ready to contribute to their continued growth?

Hard HR

• You coordinate the employee life cycle by following-up on the on-and offboarding process, ensure that mutations, promotions, and organizational changes are correctly processed in the HR systems: Handling administrative changes and updates
• Preparing all legal documents and work contracts to onboard new employees: Ensuring legal compliance in hiring
• Handle HR administration, including holidays, and contracts: Managing day-to-day HR administrative tasks
• Draft and prepare employment contracts in compliance with regulations for employees, freelancers, and interns: Creating compliant contracts
• You are in charge of the monthly payroll & exceptional payroll activities (Bonus, Flexible Income Plan, warrant plan, holiday pay, 13th month, etc.): Managing payroll processing
• Manage the payroll and package for employees (11 people): Overseeing compensation packages
• Process the payment of payroll and expenses: Coordinating with external payroll services (SD Works)
• Collect timesheets of the freelance and external consultants (12 people): Tracking and managing work hours
• You manage the external workforce within the insurances/Comp&Ben suppliers: Managing relationships with external benefits providers
• You manage the company car fleet (11 cars) and deal with the leasing and rental partners: Overseeing fleet management
• Optimize HR processes and maintain up-to-date documentation: Updating and refining HR procedures

Soft HR

• Onboarding the new employees, interns & contractors: Ensuring new hires feel welcome and are effectively integrated into the company
• Manage onboarding and offboarding activities to create a seamless employee experience: Ensuring smooth transitions for employees entering or leaving the company
• Conduct exit interviews and provide insights to improve retention: Gathering feedback from leaving employees to enhance retention strategies
• You keep employees well-informed about people updates, HR news & events through posts on the internal communication channels: Communication via WhatsApp, emails, and LinkedIn Company page
• Act as the SPOC (Single Point of Contact) for all HR-related queries from employees, freelancers, and management: Acting as the primary contact for all HR inquiries
• Address recruitment challenges by sourcing, interviewing, and building a talent pool for engineering projects: Engaging in active recruitment and talent management
• You shape and implement the learning and development plan for the employees, and you organize the trainings with the trainers and training centres or providers: Developing and managing training programs
• You participate in the organization of staff events such as our quarterly drinks, Christmas drink, Family Day, team building, etc.: Enhancing employee engagement through event planning
• You lead in HR projects to further optimize our HR processes, tools, and systems: Leading HR projects to improve efficiencies
• You participate in the weekly management meetings to report the HR issues and future actions accordingly: Communicating HR updates and plans at management meetings

Beside the daily HR strategy & daily management, you will lead punctual HR projects like

• Improving or updating the HR handbook, company rules, car policy, working policies, annual evaluations, learning and development policy, training needs, salary grid, Comp&Ben optimisation, a work life balance policy, timesheets, etc
• Improving the employer branding, the vacancies’ visibility, the employee retention
• Developing, improving, and implementing a standard recruitment process and the referral system
• Advising on the management of the LinkedIn Company page, job boards forecast and budget, onboarding project, Juniors’ recruitment, partnerships with Universities and Schools, among others
• Developing the diversity, equity, and inclusion policies
• Selecting and Implementing an ATS and other HR “Tech tool” if needed

You could be our ideal candidate if you

• will demonstrate a broad HR experience as HRM, HRBP, HR Coordinator or HR Generalist
• are a good communicator in French and Dutch (both outstanding, min. C1) and a good level of English (fluent, min. B2)
• hold a related bachelor’s or master’s degree
• have an extensive experience in shaping HR Strategies, leading HR projects, improving HR processes and implementing HR tool
• have strong knowledge of current Belgium and Netherlands employment law, procedures, processes, and a good understanding of key trends in the HR market
• have a HR strategy and process experience with proven track records
• are a passionate HR professional with a large experience in recruiting technical profiles for a small business with tight deadlines
• are proactive, self-learner, resourceful and you can find the info by yourself
• have organisational & prioritisation skills with a pragmatic and optimisation approach
• have demonstrated commitment to diversity, equity, and inclusion
• have problem-solving skills, a positive and a 'can do' attitude

We offer you

Besides an exciting flexible environment, a unique chance to interact with inspiring colleagues who have a professional attitude and attach considerable importance to teamwork; we stand for
• A challenging position in a dynamic and knowledge-sharing network company
• The freedom to develop yourself in line with your ambition
• A great autonomy in your role, an excellent working atmosphere within a great team of experts in their domain
• The opportunity to actively contribute to the development of a Belgian company
• A flexible schedule
• A direct communication with the hiring Managers
• The opportunity to constantly develop your HR knowledge
• The chance to have a decisive impact in this beautiful success story

Would you like to work for a small company with a top-level service? We are looking forward to meeting you soon.

Practical details

• Contract: Part-time permanent contract (employee 3/5) or Freelance
• Employee: A competitive salary (3/5th) round 40-60 K€/year depending on your seniority)
• Employee other benefits including a possible company car + fuel card, lunch vouchers, eco vouchers, pension plan, phone subscription
• Freelance: a long-term collaboration and evolving perspectives
• Schedule: 3 days/week or 24 hrs/week depending on your availability
• Flexible location: homeworking + on site in nice offices
• in Ghent min. 1 day/week ideally on Friday’s
• and meetings in Walloon Brabant min. 1 day every 2 weeks
• Ideal start date: ASAP but we’ll take the time to find the right person
• Contractors/Freelancers are welcome for a long-term collaboration only and for a max. yearly budget of 100 K€/year

Your application

We’re looking for motivated and passionate individuals who love to build things and solve problems. If this is you, please address your CV (in English) to Mrs. Gwendoline de Robiano via the website www.3HR.be

⚠ Only Europe-based candidates will be contacted back by 3HR Recruitment Solutions, thanks for your understanding.